Best calendar app for windows

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Windows is the most popular desktop operating system, occupying a worldwide market share of 73.41% as of October 2024. To put it into perspective, MacOS has a worldwide market share of only 15.52%.

The majority of the market share is held by professionals who use their Windows devices for work purposes; they necessarily also need apps to manage their work calendars.

In this article, we’ll list the best calendar apps for Windows, detailing their features, pros, pricing, and more.

What are the best calendar apps for Windows users?

1. Fantastical

Картинка с сайта: www.onecal.io

Fantastical is a beautifully designed calendar app available on Windows, packing an intuitive UI with plenty of calendar features you’ll appreciate.

Main Features

• Support for Google Calendar, Outlook, Microsoft 365, and more: Fantastical supports all major calendar hosts, including Google Calendar, Outlook, iCloud, CalDav, and more.

• File attachments: Using Fantastical, you can quickly attach files to your meetings or tasks. These changes will automatically sync across all your calendars.

• Day, Week, Quarter, or Year view: Fantastical supports multiple calendar views based on how much information you want to see across a certain period of time. You can see events for a week, month, or even an entire year.

• Support for tasks: You can use Fantastical to add tasks and calendar events. Tasks have notifications built-in, and you get notified when they’re due or overdue. Note that Fantastical also works with Todoist.

• Light and Dark mode: Fantastical gives you the choice to choose between dark and light mode.

• Openings: Fantastical also has a feature called opening, where you can choose a couple of slots you’re available and share a link with others. They pick one of the openings and book a meeting with you. Invitees can also see their own availability by connecting their calendars and seeing what time works best with them.

• Conference Calls: When using Fantastical booking links, Fantastical automatically adds a conference link (like Google Meet, Zoom, or Microsoft Teams, based on your configuration).

• Subscription Sharing: If you plan to use Fantastical with your family, you can share your subscription by inviting them to your plan.

• Widgets: Fantastical has built-in widgets that allow you to see events, tasks, and more. Widgets come in different sizes.

• Weather Forecast: Aside from widgets, Fantastical also has weather forecasting options for you using AccuWeather.

Pricing

You can use Fantastical for free, but it comes with limits like only one calendar set. To fully use Fantastical, you’ll have to upgrade to one of the paid plans:

Картинка с сайта: www.onecal.io

• Free

• For Individuals: $4.75 per month, billed annually

• For Families: $7.50 per month, billed annually

• For Business: $4.75 per user, per month, billed annually

Both plans offer a 14-day free trial.

💡 Good to know: Fantastical will automatically integrate with your OneCal events. This way, you can sync all your calendars using OneCal, then use Fantastical to view all your calendars and see the original events, not duplicates.

2. Morgen

Картинка с сайта: www.onecal.io

Morgen is a well-designed cross-platform calendar app with support for calendar events and tasks across all major calendar providers.

Main Features

• Support for all major providers: Morgen integrates with Google Calendar, iCloud, Outlook, Fastmail, and more.

• Timezone management: Morgen automatically manages events and meetings across time zones.

• Notifications and reminders: Morgen has built-in notifications and reminders for tasks and meetings. You can also set custom notifications and reminders.

• Event Tagging: You can tag events with colors and custom tags to distinguish them from each other.

• Merge Duplicate Events: If you sync Outlook and Google Calendar and use Morgen to view both calendars, Morgen will merge the duplicate events into one, so you don’t see multiple clones of the same event.

• Toggle between views: This feature is pretty standard for calendar apps, allowing you to view events in a monthly, weekly, or yearly view.

• Task management: Morgen has its own task manager, called Morgen Task Manager, allowing you to manage to-dos. Alternatively, you can use Google Tasks, Linear, Notion, Totoist, or ClickUp.

• Scheduling Links: Morgen has support for Scheduling Links, allowing you to share your schedule via a link.

• Keyboard shortcuts: Morgen works well with keyboard shortcuts, allowing you to quickly navigate your calendars and events.

Pricing

Картинка с сайта: www.onecal.io

Moren has a free plan, allowing you to use it on a Desktop device and read-only on mobile devices. The free plan only allows you to connect one calendar.

• Free: 1 calendar, only on desktop (read-only) on mobile apps

• Pro: $15 per month, unlimited calendars

• Enterprise: Contact for price

3. Notion Calendar

Картинка с сайта: www.onecal.io

In January 2024, Notion announced the acquisition of Cron, rebranding it to Notion Calendar. Similar to Fantastical, Notion Calendar is well-designed, offering calendar management along with scheduling features.

Main Features

• See the schedule from the menu bar: You can see your full schedule from the menu bar without the need to open the calendar app.

• Scheduling Links: Notion Calendar has built-in support for Scheduling Links, allowing others to book time with you through a link.

• Time zone management: Notion Calendar makes it easier for you to work with teams who are located at different timezones.

• Integrated with Notion: Notion Calendar integrates with your Notion workspace allowing you to see deadlines along with calendar events. Furthermore, you can create Notion docs from Notion Calendar.

• Available in 12 languages, including Japanese, Korean, Spanish, Danish, and more on the way.

• Integrates with Zoom and Google Meet: When using Notion Scheduling Links, Notion Calendar can automatically create the conferencing location for you.

Cons

• Only support for Google Calendar: The only downside of Notion Calendar is that it only works with Google Calendar.

Although Notion Calendar only integrates with Google Calendar, you can use OneCal to sync Outlook, iCloud, and Google Calendars. After syncing all your calendars, you can use Notion Calendar by only connecting your Google Calendar.

Pricing

Notion Calendar comes as a bundle when you sign up for Notion and choose a plan. The good news is that you can use Notion Calendar with the Free Plan.

Картинка с сайта: www.onecal.io

4. Outlook for Windows

Картинка с сайта: www.onecal.io

Outlook for Windows is the official Outlook app for Windows, offering all the features you’d need if you only manage Outlook calendars.

Main Features

• Seamless Email and Calendar management: If you’re in the Microsoft ecosystem, Outlook for Windows is an excellent choice, as it combines Mail with Calendar, allowing you to respond quickly to invites, create meetings with your team, and more.

• Week, Moth, and Year view: Same as the other apps, you can switch between different views depending on the timespan you choose.

• AI-powered suggestions: Outlook for Windows makes it easier for you to write emails as it has AI built-in, helping you write better and without errors.

• Quickly search emails and calendar events: Microsoft for Windows has built-in search allowing you to search across emails, contacts and calendar events.

• Integration with Microsoft 365 Apps: Outlook for Windows integrates with other Microsoft 365 applications like Word, Excel, and Teams.

• Security Features: Outlook for Windows has built-in security measures, including spam filtering and phishing protection.

• Offline Access: You can access your emails and calendar events even without an internet connection.

Pricing

Outlook for Windows is free to use. Note that a Microsoft 365 subscription is required.

5. Mozilla Thunderbird Email

Картинка с сайта: www.onecal.io

Mozilla Thunderbird Email is an Open-source Calendar and email platform powered by Mozilla.

Main Features

• Support for all major calendar providers: Thunderbird integrates with Google Calendar, Outlook, iCloud, and more.

• Unified inbox: Thunderbird has a unified inbox feature, allowing you to combine emails from different accounts into one inbox.

• Message Filtering and Tagging: Organize emails using customizable filters and tags to categorize and prioritize messages effectively.

• Add-ons and Extensions: Thunderbird has support for Add-ons, allowing you to change appearance, export contacts, and more. Add-ons and extensions are available through the Thunderbird Add-ons Manager.

• Cross-Platform Compatibility: You can use Thunderbird across all major operating systems, including Windows, macOS, and Linux.

Pricing

Thunderbird is free to download and use.

6. Me Calendar

Картинка с сайта: www.onecal.io

Me Calendar is a simple calendar app that integrates with Google Calendar, Outlook, and iCloud Calendars.

Main Features

• Weekly, Monthly, and Agenda views: You can toggle between weekly, monthly, and agenda views according to the number of events you want to see.

• Invite people to calendar events: Me Calendar allows you to invite others to events, as well as respond to invitations.

• Support for widgets: Me Calendar has support for desktop widgets, allowing you to view and manage your schedule from your desktop.

• Markdown support: My Calendar supports Markdown, allowing you to write notes quickly.

Pricing

You can use Me Calendar for free. For widgets and other advanced features, the prices are as follows:

• Lifetime Subscription: $30

• Monthly Subscription: $2

Use OneCal to keep your availability in sync across all your calendars

OneCal is a great third-party calendar automation app, integrating with all major calendar apps like Outlook, iCloud, and Google Calendar.

Using OneCal you can sync all your calendars in real-time, share intuitive booking links, and more.

You can sign up for OneCal for free, no credit card is required.

Planning is crucial for success but it is a tough task to ace. It involves scheduling and prioritizing various activities that help you stay on top of all the upcoming tasks and events. Gone are the times when people used to maintain manual diaries and calendars, digital solutions like calendar apps for Windows are the need of this technology-driven era. 

These tools help you organize and plan your time in an optimal manner and ensure that you never miss out on any important task Scheduling and meeting. If you are finding it hard to multitask and are falling off-track then our blog here will discuss some of the best desktop calendar apps for windows 10 that can help you enhance your productivity. 

Why Do We Need Calendar Apps? 

Synchronization of various tasks and meeting are the prerequisite of successful multitasking but it involves a lot of hard work. The calendar app helps you gain the required clarity on your upcoming deadlines and also keeps you notified of all important meetings. 

Here are a few characteristics that one should look for while searching for the best calendar app for windows:

• User-friendly and easy to use.
• Suitable for cross-platform working.
• They are designed with a particular focus area and intention.
• It can be customized according to individual requirements.
• Such applications are packed with various features and useful functionalities.

List of 17 Best Calendar Apps For Windows 2024:

Here is a list of some of the most powerful and feature-rich calendar apps for windows that can serve your requirements. 

1. Google Calendar

Картинка с сайта: www.techpout.com

Major Highlights: 

• Free application.
• Compatible with iOS, Windows, and Android platforms.

Google Calendar undeniably deserves the first spot on our list of top calendar applications. It is a freeware app but is loaded with at-par functionality with any paid tool. It comes with a simple and convenient working mechanism with which you can effortlessly prepare your calendar. Apart from this you also get access to several other features including: 

• It can send automated reminders to you and ensures that you meet all your prescribed deadlines.
• You can also share your calendar with other team members and send invites to them for a particular event.
• It keeps you informed about all upcoming events and important tasks in a hassle-free manner. 
• You can use a single Google account to make multiple calendars and then collaborate them. 

Read More: Best Email Clients For Windows 10 PC

2. Microsoft Outlook Calendar

Картинка с сайта: www.techpout.com

Major Highlights:

• Best app for managing the business calendar.
• It is fully compatible with Windows, Android, macOS, iOS, and Web platforms.
• Its desktop app is packed with several features and comes at an affordable monthly subscription of $5.99. You can get iOS and Android versions for free.

If you are looking for a dedicated application that can help you meet your commitments then there is no better app than Microsoft Outlook Calendar. Enjoy a single-screen view of all your emails, contacts, and upcoming tasks, and maintain proper notes. 

Its ability to provide a side-by-side overlay view of your multiple calendars is one of its real strengths. Besides, you also get a plethora of additional features like: 

• It can easily sync with different time zones. 
• It also allows you to share your calendar with your fellow teammates.
• It also allows you to turn a calendar entry into an appointment by simply dragging and dropping the email onto the navigation menu.
• Its free version is called Outlook.com and is powered within essential features.

3. Any.do

Картинка с сайта: www.techpout.com

Major Highlights:

• Free yet powerful app.
• All-rounder calendar app.
• Loaded with plenty of tools and useful features.

Suitable for both smartphone and desktop devices Any.do, comes with a clean and convenient interface and is easy working. It can easily sync with any pre-installed calendar application on your device. 

The color code mechanism that it follows is highly popular among people who struggle to organize things in a well-maintained order. 

• Use it to create a centralized directory of all your important meetings, events, schedule, goals, and appointments.
• Besides the free version, a paid plan is also available at $5.99 per month.

4. Thunderbird Lightning Calendar

Картинка с сайта: www.techpout.com

Major Highlights:

• Best Email calendar apps for Windows
• A cross-platform application that is fully compatible with Windows, macOS, and Linux.
• Freeware app.

Scheduling, managing, and communicating is easy with this incredible app. It provides a summary view of all your activities for the day and notifies you of what needs to get done at what time.

• Multiple calendar views including Monthly, daily, weekly, and multi-week.
• Special built-in categories to keep track of important calls, birthdays, and much more.

5. One Calendar

Картинка с сайта: www.techpout.com

Major Highlights: 

• Its compact calendar option lets you bring all your calendars under one umbrella.
• Freeware desktop calendar app for windows 10.
• Loaded with multiple filters and search options for easy navigation.

Effortlessly manage your emails, appointments, meetings, and events with this customizable tool. It allows you to add, delete, and update your meetings and also provides multiple calendar views including Year, Days, Months, and Weeks.

Additional Offerings:

• It ensures the complete security of all the data stored on the calendar.
• It can function in offline mode. 
• Themes, print options, customizable color options, and week numbers are some of its other features.
• Its paid version is available at $4.99.

Read More: Best Password Managers Software For Windows 10

6. Good Plan

Картинка с сайта: www.techpout.com

Major Highlights:

• The best tool for planning educational calendars for students, teachers, and parents.
• Free and Premium versions are available.

A well-planned timetable is crucial for better grades and that’s exactly what GoodPlan will help you do. With this incredible calendar app for windows 10, teachers can prepare their class schedules and students can plan their learning timetables and study routine. 

• Keep you notified of all upcoming exams and lectures.
• It helps you track your progress on various assignments and grades.

7. Efficient Calendar

Картинка с сайта: www.techpout.com

Major Highlights:

• Track your events and appointments effectively.
• Freeware application that can be upgraded to a paid version at $27.96.
• Can easily sync between your smartphone and Windows computer.
• Responsive interface, with easy-to-locate features and functionalities.

Additional features:

• With this power-packed tool, you can easily add, manage, and delete your tasks and meetings.
• It lets you set priorities for various tasks.
• You can also remove your completed tasks and past meetings.

8. Chronos Calendar

Картинка с сайта: www.techpout.com

Major Highlights: 

• One of the major highlights of this best calendar app for windows is that it belongs to the Microsoft family. 
• It is loaded with a rich base of advanced features that can effortlessly manage your meetings and schedules.

Additional features:

• It is a customizable application that allows you to change the default font size of the app.
• Apart from this it also supports dark mode, and non-Gregorian calendars, and provides support for gestures, and a touchscreen.
• You can use it to organize various events by drag and drop method.

9. Rainlendar

Картинка с сайта: www.techpout.com

Major Highlights: 

• Share and collaborate your calendar with other calendars to import, exchange, and edit various entries.
• It is a cross-platform application that comes with several customizable skins.
• Compatible with Linux, OS X, and Windows platforms.

Additional features: 

• Create your unique layout design with its customizable features.
• Use it to create a To-Do List, Events-list, and much more. 
• Set alarms so that you are always on track and do not miss any deadlines.

Read More: 11 Best Photo Organizing Software For Windows 10/8/7

10. WinCalendar

Картинка с сайта: www.techpout.com

Major Highlights:

• The best part about this incredible desktop calendar app for Windows 10 is that it supports printable calendars. 
• Use it to store up to 20 different appointments daily.
• You can customize its size according to your requirements and also copy details of selected dates on the clipboard.

Additional Features: 

• It uses either Word or Excel to create calendar entries.
• It comes with around 70 different layouts for printable calendars.
• The app is available in both paid and free versions and works only on Windows platforms.

11. Hope Calendar

Картинка с сайта: www.techpout.com

If your search for the best calendar app for Windows is still not over, then try Hope Calendar. It is a feature-rich and straightforward application that can seamlessly sync with your current device settings. 

• Use it to view your future appointments, hide appointments to prioritize your tasks.
• Its heat map gives you the ability to check the busier days of your calendar.
• It promises data safety and ensures that the user’s data is not shared on the server.
• It is available in both free and paid versions. 

12. Mine Time 

Картинка с сайта: www.techpout.com

Next on our list of calendar apps for Windows is this easy to set-up application. Simply connect your device to the server and download the tool. 

• Use it to review your past meeting stats.
• It comes with a responsive interface that lets you stay on your toes and ensures that you are always on time.
• It can seamlessly integrate with other calendars on your Windows device.
• It is a cross-platform application that comes free of cost.

13. Mail and Calendar

Картинка с сайта: www.techpout.com

Coming from the Microsoft family Mail and Calendar makes a perfect pick for Windows PC users. 

• It is an independent and lightweight application which means no need to install it as a separate Office bundle.
• It is suitable for both office and home use and lets you stay on track, schedule meetings, catch up with friends and family, and support effective communication.
• It is free to download and is fully compatible with various accounts like Office 365, Gmail, etc.

14. My Study Life

Картинка с сайта: www.techpout.com

Best suited for students and teachers, My Study Life can help you complete your assignments on time, stay prepared for exams, organize lectures, and schedule a well-designed study timetable.

Effortlessly manage your study life with this cross-platform app and say goodbye to paper planners and timetables. 

It is available for iOS, Windows, Web, and Android devices.

15. Event Calendar

Картинка с сайта: www.techpout.com

Do you find it difficult to remember important dates like marriage anniversaries, birthdays, etc then the Event calendar is a perfect pick for you. 

Use it to stay well informed and get alert notifications about upcoming events. If it is free to use and ensures the complete safety of your information.

16. My Calendar

Картинка с сайта: www.techpout.com

The last name on this list of the best calendar apps for Windows is My Calendar. With the help of this smart but easy-to-use solution, you can track upcoming dates and events with ease.

The tool contains tons of customization options that you can use and get the desired look out of the calendar. Additionally, the tool is completely free to download and use hence, you don’t have to worry about burning a hole in your pocket. However, the paid version of this calendar app for Windows contains no ads and offers various other features to you.

17. Calendly

Картинка с сайта: www.techpout.com

The fact that Calendly is a part of the Windows, Android, and iOS device family makes them an excellent choice for anyone who uses Windows PCs. The fact that it is a standalone program that is also quite lightweight means that there is no need to install it as a separate Office package.

It allows you to remain on track, arrange meetings, keep up with friends and family, and helps you communicate more effectively. It is suited for use in both the workplace and at home. Downloading it is completely free, and it is entirely compatible with a wide variety of accounts, including Gmail, Office 365, and others.

Stay On Time With Calendar Apps For Windows

We often fail to meet deadlines and fall off-track because of our busy lifestyles. Thankfully several calendar apps can help you stay organized. 

Some prefer to use the products of Microsoft and Google, while others prefer to use a dedicated calendar app for their windows device. Refer to our blog and pick the best-suited tool for yourself.